Author Archives: Michael

Introducing Employee Contact Tracing for Workforce Ready

What is contact tracing?
According to the World Health Organization, when someone is infected with an infectious disease, such as a virus, those around them are at higher risk of becoming infected themselves, and of potentially transmitting the illness to others. To minimize this risk, those who have had contact with an afflicted person need to be notified as quickly as possible so that they can receive appropriate care and isolate themselves to reduce further spread. The process for monitoring people in close contact with someone who is infected is known as “contact tracing.” Contact Tracing, as outlined by the World Health Organization (WHO), is comprised of three steps: 1) contact identification, 2) contact listing, and 3) contact follow-up.

In the context of the workplace, this process can be cumbersome without visibility into who was working when and with whom. Having access to information that can quickly identify employees who may have come into contact with an afflicted individual is business-critical.

There are two reports you can create within Workforce Ready to identify the afflicted employee and colleagues that may have come into contact with this employee.

Please consult your counsel concerning any privacy-related issues in conjunction with your use and distribution of this report.

For more information, please download the webinar slide deck and the Employee Contact Tracing Tool Installation and Reporting Instructions to learn how to create these reports.  Questions?  Please open a ticket here or call us 1.800.870.8463.

 

Hands-Free Time Clocks Available to Businesses During Coronavirus

Starting this month, Doylestown-based ATR Systems is offering a hands-free time clock and time-tracking system to employers concerned about the Coronavirus.

FaceVerify is a touchless facial recognition time clock that uses dual HD camera technology to capture a 3D facial image for fast and accurate biometric identification. The clock can easily replace more traditional clocks like hand readers and finger print readers.

“Like other industries, time and labor management will be affected by the Coronavirus,” said Michael Hoover, President of ATR Systems, a regional leader in time and attendance and payroll integration. “This product can be a good alternative to hand based readers and for those that are interested in a touchless system.”

Upgraded with new hardware and features, FaceVerify, or the FR-2020 v2, offers the best value for biometric time keeping systems. Employees can punch with a durable proximity badge card or keychain fob and can be assigned a password to punch with pin+password using the touch screen interface.

“FaceVerify can work with existing software,” Hoover said. “We can help clients adapt during this difficult time and offer them an alternative that will have benefits for years to come.”

ATR Systems is a family business located in Doylestown, Pa., that specializes in selling, implementing and supporting a host of automated time and labor management solutions to a range of clients across the nonprofit, educational, manufacturing, hospitality, municipal and healthcare industries. Founded in 1973, ATR Systems is a Kronos Workforce Ready Partner and a member of the Central Bucks Chamber of Commerce. ATR partners with several regional payroll companies to provide the best service to its clients.

Download the Datasheet Here

• Complete Package Includes FR-2020 v2 terminal, middleware software service, 5′ Ethernet cable, wall mounting bracket and hardware, power supply, quick setup guide, includes ongoing service and technical support
• FR-2020 v2 Hardware Features include a 1 year hardware warranty + extended maintenance coverage
• High speed, touchless “look & go” operation, employees just look at the clock to punch in and out
• 3 inch TFT color touch screen allows easy menu navigation
• Built in battery backup protects data in memory (including punches and employees) in the event of power loss
• High capacity punch memory stores thousands of transactions between downloads, constant computer connection is not required
• Password protection for both hardware & software prevents tampering

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Families First Coronavirus Response Act and Workforce Ready

During this unprecedented time, we want to make sure you have the latest info from us.  In case you missed it, we wanted to send a quick update on the latest news and info from ATR Systems and Kronos Workforce Ready.

EARNINGS CODE GUIDE

Our teams have been hard at work interpreting the legislation in the Families First Coronavirus Response Act (FFRCA) to help you configure your Workforce Ready software system to support Earnings Codes for Emergency Paid Sick Leave time included in the act and effective April 1, 2020. 

NOTE: This content of the guide is to facilitate configuration and instructions within our application and should not be viewed as definitive or legal assistance on employer obligations.

More guides are coming that will address the Cares Act.

TIME & LABOR MANAGEMENT (TLM) CONFIGURATION GUIDES

The previously published Families First Coronavirus Response Act – TLM Configuration Guide for Full Time Employees has been updated.

Click here to download the updated resource

Need assistance? Call us 1.800.870.8463 or open a ticket.  

Here’s what we did:

Time Offs

We updated the names of Time Offs shown in the examples. As always, you are free to name your Time Offs anything you want, but our examples show that the names should be easily identifiable. In the Classic UI, the Parent/Child time offs are easy to identify because they are in a tree format. In the New UI, the time offs are listed in alphabetical order and the Parent/Child relationship is not as obvious.

Accruals

In the Generating Accrual Time for Employees section we updated the date from 4/1/20 to 1/1/20. This will ensure employees get their full hours for the rest of the year.

NEW TLM GUIDES!

Additionally, we have added two new guides for companies who do not have the Leave module and have TLM only or TLM + Accruals enabled. One guide is for full-time employees and the other is for part-time employees.

Please see below for our other FFCRA-related materials:

Configuration Guides

Configuration Demo

Additional COVID-related Updates and Resources

Thank you for your continued partnership.  Be well and stay safe.

ATR Systems | Workforce Management Solutions Since 1973 

1.800.870.8463 

Solutions for ACA | Leave | HR | Scheduling | Time + Labor

 

An Update from us on COVID-19

Dear Workforce Ready User:

 

Just a note to let you know that we have transitioned our staff to work from home for the foreseeable future.  There will be no on-site visits during this time.  We are committed to provide uninterrupted support to our customers.  You can call the same number for support or open a support ticket here.

 

In case you missed it, we sent a follow up email yesterday on best practices for effectively cleaning your time clocks. The info below provide detailed, model-specific information for cleaning Kronos time clocks and biometric scanners. The following general information applies to all Kronos time clock and biometric scanner models:

 

The time clock surfaces, touch screen, display, and keypad areas should be cleaned periodically with a glass cleaner applied to a soft, lint-free cloth.
Biometric scanners should be cleaned periodically with diluted dishwashing liquid applied to a soft, lint-free cloth.

 

The badge swipe channel on time clocks with integrated barcode badge readers should be cleaned periodically by folding a paper towel sprayed lightly with a glass cleaner over a badge and swiping the badge several times.

 

Hand sanitizer gel and/or alcohol-based cleaning wipes may be applied to employee hands prior to and/or after using the time clock or biometric scanner, provided hands are dry prior to touching the time clock or scanner. CDC guidelines on hygiene for all employees in the workplace are available here.

 

IMPORTANT: Please adhere to the following guidelines to avoid damaging your time clocks and biometric scanners.

 

Do not apply sanitizing gels or wipes directly to the time clock or scanners, as they may cause damage and potentially render the time clock and scanner unusable.
Do not use alcohol-based cleaning products or solvents such as benzene or acetone to clean Kronos time clocks or biometric scanners as they may cause damage and potentially render the time clock and scanner unusable.
Cleaning solutions/liquids should never be sprayed/applied directly on time clock surfaces, touch screens, or biometric scanners. They should be applied first to a soft, lint-free cloth.
Do not use steel wool or any other abrasives, use a soft, lint-free cloth.

 

InTouch (Kronos):

 

Synergy (Synel):

  • Cleaning instructions can be downloaded here.
  • How to disable bio reader: This can be done in WFR clock settings. Change the ‘Validate’ option to “Badge” and enable keyboard entry. This will disable the reader.

 

Prodigy/Maximus (ATS):
Cleaning instructions: To disinfect the biometric sensor and/or touchscreen on an ATS terminal, ATS recommends using a soft, micro-fiber cloth dampened with 70% isopropyl alcohol (rubbing alcohol) or similar non-abrasive, non-toxic, non-bleach disinfectant safe for LCD screens. Do not over-saturate the touchscreen or biometric sensor. Do NOT directly spray any liquids onto the terminals. How to disable bio reader: This can be done in the clock settings. Change the ‘Validate’ option to “No Validation” and enable keyboard entry. This will disable the reader.

 

S300/T4 (ZK):

  • Cleaning instructions can be viewed here.
  • How to disable bio reader: There is not currently a programmatic way to handle disabling the biometric reader.

 

HandPunch (RSI):

  • Cleaning instructions can be downloaded here.
  • We also created a helpful cleaning tutorial video here.
  • From a disease transmission perspective, micro organisms are prevented from spreading by the implementation of a special silver-based material, using BioCote® silver antimicrobial
    technology. More on that here and here.
  • How to disable bio reader: There is not currently a programmatic way to handle disabling the biometric reader.

 


 

Time Clock Alternatives:
Here are five super effective ways that employees can remain effective and engaged even if they are working remotely.

 

Web Punch: native to existing Workforce Ready, this allows employees to punch in and out via the web. Optional access profiles allows you to restrict employees’ punch activity from specific locations (IP restrictions). Flexible enough to be configured for on-site or remote work. Download the info sheet here.

 

Mobile App: Workforce Ready’s mobile application allows employees and managers to access their timesheet information. This mobile app can also restrict employee punches based on their location (geofencing). Download the info sheet here.

 

Timesheet Auto-populate: this option allows the Workforce Ready software to auto-populate your employees’ time sheets based upon their work schedules. This is a great temporary solution. Please open a ticket if you need assistance setting this up.

 

FaceVerify: our facial recognition time clock that allows employees to punch in and out without having to touch a time clock. Download the info sheet.

 

Proximity Time Clocks: another option to mitigate the spread of germs. We have a basic proximity time clock as well as our InTouch proximity time clock. Both support badges or key fobs.
Please contact our team today if you have any questions or concerns!  1.800.870.8463

 

Workforce Innovation That Works TM

Workforce Management Solutions Since 1973
1.800.870.8463

Solutions for  ACA |  Leave |  HR |  Scheduling |  Time + Labor

 

ATR Systems Response to COVID-19

As ATR Systems monitors developments regarding the spread of the Coronavirus, our first thought is for the safety of our team, our families and our community. Last week, we made preparations to allow all of our team members to work from home, so that we can continue to deliver uninterrupted services. We are fortunate in that much of our work is digital, and we already have the technical systems in place to facilitate this.

For the foreseeable future, we will be pivoting away from having in-person meetings and instead we will be relying on remote desktop support and video conferencing applications when meeting with clients. Our phone system will continue to function as normal, and you can reach our team with our normal phone number and extensions during business hours.

We are here to help. We believe that reaching out to your own clients and prospects through digital tools is more critical now than ever. We are committed to helping you and your workforce meet your needs and goals. If you have any questions or concerns, PLEASE ASK! In the coming days, we will be providing content and support around these topics, but we are eager to have these discussions with you on an individual basis.

Stay Strong! If you have questions, please feel free to contact me directly.

Kind regards,
Michael Hoover | michael@atrsystems.com | WEO-P™ Certified Professional
ATR Systems | Workforce Management Solutions Since 1973
cell: 215 588 0737 | tel: 215 443 8720 | fax: 215 443 8709
Solutions for: ACA | Leave | HR | Scheduling | Time + Labor
Support: Open a Ticket

 

 

 

 

Did You Know?
Did you know our Workforce Ready software has tools to easily allow workers to work remotely? Our web-based application can easily be configured to collect employees’ time sheet activity via the web or mobile app. We also have touch-less, key fob-based time clocks available. Call us today if you have any questions: 1.800.870.8463.

Workforce Ready Customers: InTouch Promo is Back!

Back by popular demand, we are excited to announce the return of the InTouch Clock Summer Promotion featuring 30% to 55% off standard prices on all InTouch models. We’re doubling down on our commitment to providing more customers with the innovative Kronos InTouch® time clock.

Resources

Download the Kronos InTouch info sheet

Timeframe

  • Start Date: January 1, 2020
  • End Date: March 31, 2020

Details

  • Choose: Magnetic Stripe, Bar Code, HID Proximity, EM4102 Proximity
  • Optional: TouchID Plus Biometric Fingerprint Reader
  • Purchase of first year Standard Maintenance Coverage applies
  • Volume discounts available devices purchase in the same order

Square Trade

We are also offering a trade-in option for existing customers on select time clock equipment. If you are having issues with your time clock, please open a ticket to request an RMA (return).

Questions?

Please fill out our form or send us an email if you have any questions or comments.

InTouch Promo

Back by popular demand, we are excited to announce the return of the InTouch Clock Summer Promotion featuring 30% to 55% off standard prices on all InTouch models. We’re doubling down on our commitment to providing more customers with the innovative Kronos InTouch® time clock.

Resources

Download the Kronos InTouch info sheet

Timeframe

  • Start Date: January 1, 2020
  • End Date: March 31, 2020

Details

  • Choose: Magnetic Stripe, Bar Code, HID Proximity, EM4102 Proximity
  • Optional: TouchID Plus Biometric Fingerprint Reader
  • Purchase of first year Standard Maintenance Coverage applies
  • Volume discounts available devices purchase in the same order

Square Trade

We are also offering a trade-in option for existing customers on select time clock equipment. If you are having issues with your time clock, please open a ticket to request an RMA (return).

Questions?

Please fill out our form or send us an email if you have any questions or comments.

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